Quotes that stick
LiveVersion-pinned magic links, immutable sent quotes, snapshot accept/decline/convert, CAS on the decision.
- Customer accept freezes the snapshot
- Convert builds the order from accepted lines
- Setup fees carry into the order
Built by Yellow Archer · white-label apparel decoration MIS
One connected shop.
Your brand on the site.
Factory Sites is the headless MIS for screen print, embroidery, DTG/DTF, and fulfillment — quotes, proofs, deposits, jobs, floor punches, inventory, and invoices in one spine. Each tenant is a branded site. Spreadsheets stop being the system of record. Engineered by Yellow Archer.
01 Lead
02 Quote / CPQ
03 Accept
04 Order + deposit
05 Proof approve
06 Job + readiness
07 Floor / QC
08 Pack / ship
09 Invoice / AR
10 Stores / WMS
The problem
Four businesses. One job number — or chaos.
A decorated-apparel factory is a manufacturer, art studio, warehouse, and B2B sales desk stacked together. When the quote lives in a file, the proof in email, the schedule on a whiteboard, and stock in another sheet, every handoff is a re-key — and every re-key is where jobs get lost, misprinted, or late.
Sales & CRMLeads, matrices, templates, follow-ups
MIS hubOrder ownership: status, money, proof, job
Floor & QCPIN punch, steps, inspections, files
Ship & ARCartons, courier, invoices, ledger
Shipped on the platform
What a Factory Site already runs
Built from the apparel factory blueprint: commercial integrity first, then CPQ and hard production gates. White-label end to end — brand, money format, and URLs come from config, not hard-coded copy.
CPQ & CRM
LiveDecoration pricing matrices by qty and complexity; templates; price provenance; lead follow-ups.
- Technique × qty × colours / stitches
- Manual override without losing matrix link
- next_action_at on leads
Proof approvals
LiveImmutable record of exactly which artwork the customer approved — magic-link review, no login required.
- Decoration-linked attachments only
- HMAC token, timing-safe verify
- Public portal review page
Readiness gates
LiveJobs do not release until deposit, proof, materials, and production files clear machine-readable blockers.
- Ledger-backed deposit check
- On-hand from movement ledger
- Setup sheets for the press
Floor & QC
LiveStation device tokens, worker PIN, step punches, dependency readiness, defect logging, job cost rollups.
- Cannot start a pending step
- QR / scan workflows
- Labour vs elapsed time
Money & AR
LiveSingle money maths module, deposit milestones, ledger sign rules, paid/settled gates that agree everywhere.
- Invoices + payments + credit notes
- Accounting CSV export
- Conversation payment summary
Inventory, purchasing & fulfillment
LiveMaterials, BOMs, movements, POs with email send, goods receipt, cartons with real dims, courier booking depth, split shipments.
- Reorder signals from on-hand
- PO submit → supplier email
- ShipLogic service levels + carton dims
Design library & chat
LiveVersioned customer designs (private bucket + signed URLs), order attachments, decorations, shared/internal conversation visibility.
- Reuse design_id on order lines
- Staff / portal / review chat surfaces
- KPI pack: util, spoilage, turnaround, quoted-vs-actual
Full capability map
Blueprint coverage — honest status
Mapped against the apparel decoration factory research: core MIS spine is live; company stores, deep WMS, live payment gateways, and machine drivers are the next wave.
| Layer | What it covers | Status on Factory Sites |
|---|---|---|
| Core MIS | Leads, quotes, orders, approvals, jobs, invoices, deposits | Live — integrity hardened (snapshots, proof audit, readiness) |
| CPQ / sales | Decoration matrices, templates, CRM follow-ups, price provenance | Live — matrix editor + quote line override UX |
| Art & proof | Design library, mockups, timestamped customer sign-off | Live — HMAC review + immutable proof approvals |
| Production | Routing, scheduling, setup sheets, floor punch, QC | Live — hard gates; scheduling depth continues |
| Purchasing / stock | POs, receiving, on-hand, BOMs, reorder | Live ops; order-driven demand / allocation next |
| Fulfillment | Cartons, courier booking, tracking, packing | Live — carton dims + service level |
| Integrations | Payments, PromoStandards, Xero/QB, labels, RIP/machine | Edges live (email PO, courier, CSV); adapters next |
| Storefronts | Company / team stores, roster kits, recipient ship | Roadmap — curated stores on the portal |
| WMS / returns | Locations, kitting, RMA, customer-held inventory | Roadmap |
| Workforce | Payroll/time export, shifts, certifications | Roadmap — export from work events |
One API · five surfaces
Staff, customer, floor, hub, review
Headless by design. Every site is a branded configuration of the same operations API — frontends stay thin clients.
Admin
Staff desk
Sales, jobs, purchasing, accounts, reports, readiness banners, pricing matrices.
Portal
Customer
Orders, designs, conversation, quote accept — authenticated B2B.
Floor
Station
Device token + PIN punch, QC, goods-in, production files, scan.
Hub
Front door
Tenant entry point; brand and API URL wired at build time.
Review
Proof link
No login. Token in the URL. Approve the exact artwork on the job.
How the site is built
Non-negotiables
The same rules that keep money and status correct in production.
White-label only
Brand, banking, currency, and URLs from env — never baked into the codebase.
One money maths
Deposits, settlement, and invoice totals share one module so gates never disagree.
Status machine
Order status only advances through the controlled path — side effects stay ordered.
API as system of record
Integrations normalize into existing services. Frontends never hold secrets.
Department rollout
Stand up the MIS spine first, then sales/CPQ, then proof + floor discipline, then purchasing and shipping, then stores and deep automation — the same phased path the factory research recommends.
KPIs after go-live
On-time ship %, reprint/spoilage, quote turnaround, actual vs quoted cost, press utilization — reported from the live job and money data, not a second spreadsheet.
Stand up a Factory Site for your shop.
Bring your brand, decoration mix, and the three metrics you want to fix. Yellow Archer configures the white-label site, applies the schema, and rolls out department by department — sales first, then floor, then stock and ship.